Privacy statement

Privacy statement I.D.S. International Distribution Systems B.V./ I.D.S. Consultancy B.V.

Version 0.5

This page was last modified on the 15th of August 2023.

We are aware that you have placed confidence in us and, for this reason, we consider it our responsibility to protect your privacy. On this page, we inform you about the data we collect when you use our website, why we collect this data and how we use it to improve your user experience. You will then understand exactly how we work.

This privacy statement applies to the services of:

I.D.S. International Distribution Systems B.V. / I.D.S. Consultancy B.V.

Rijnzathe 6
3454 PV  Utrecht

Tel+31 88 437 4370

IDS respects the privacy of all the users of its website and ensures that the personal information you provide will be treated confidentially.

Legal grounds and purposes

Regarding the legal grounds, we rely on the so-called “legitimate interest”, meaning that the processing of personal data is necessary for the promotion of our legitimate interests. We collect or process personal data for the following purposes:

• Dealing with your payment;
• Marketing: for sending the monthly Newsflash, invitations for events and for direct marketing; in other words, for directly approaching clients and prospects;
• To be able to call or email you if this is necessary to provide our services.

We do not collect or use any information for purposes other than those described above in this privacy statement.

Duration of storage

IDS will not hold your personal data for longer than is strictly necessary to achieve the objectives for which your data has been collected. The data will not be kept any longer than 2 years after the last interaction with IDS; for example, by telephone, email or a personal conversation.

Third parties

The information will never be shared with third parties. In some cases, information may be shared internally. Our employees are obliged to respect the confidentiality of your data.

Record of data

In order to provide you with the correct information and to address you correctly, the registration of the following data is compulsory:

• First name and surname
• Email address
• Company name

The compulsory fields are marked with an asterisk [*]. In principle, we store a minimum amount of data. As we attach great importance to being able to approach and write to our contacts correctly, we kindly request you to provide the following optional details:

• Address details
• Telephone number
• Gender (M/F)
• Job title 

Right to inspection, rectification or deletion

As the party involved, you have the right to inspect the personal data that we hold about you. You also have the right to rectification, data portability and deletion of data that we hold about you. For this reason, we offer all those involved the opportunity to inspect, improve, supplement, delete or block their personal data. Furthermore, if the information is insufficient or incomplete for the purposes described above or, in your opinion, not strictly necessary for those purposes, then you may alter your data.

You can do this by sending an email to privacy@idsnl.com referring to a Request for Personal Data. You will not have to provide any further information in this regard. An IDS employee will contact you within a maximum of 5 working days to deal with your questions or corrections.

Complaints

IDS takes the protection of your data seriously and will take the appropriate measures to counter any abuse, loss, unauthorized access, unwanted disclosure or unauthorized alteration. If you have the impression that your data is not well protected or there are indications of abuse, then you can submit your complaint to privacy@idsnl.com referring to a Complaint about Data Processing. We will then contact you within 5 working days. Of course, you can also submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Questions and feedback

We carry out regular internal checks to ensure that we comply with this privacy statement. The full version of our ‘Data protection & privacy policy’ document is available on request. If you have any questions about this privacy statement, please contact us at:

I.D.S. International Distribution Systems B.V. / I.D.S. Consultancy B.V.

Rijnzathe 6
3454 PV  Utrecht

Tel+31 88 437 4370

E: privacy@idsnl.com